Discover the Best Online Scheduling App of 2023


In our fast-paced digital world, managing time efficiently is more important than ever. Especially for us busy professionals over 25, our days are jam-packed with meetings, tasks, and a myriad of responsibilities. That's where online scheduling apps can save the day. They're our personal digital assistants that make sure we're on track and keep our days running smoothly.

Exploring the diverse world of appointment scheduling applications.Exploring the diverse world of appointment scheduling applications.

The Need for Online Scheduling Apps

I can still recall the days when I used to juggle multiple tasks, all while trying to remember an ever-growing list of appointments and deadlines. It felt like a juggling act on a tightrope! That's when I realized the need for an efficient online scheduling app. Something that could streamline my tasks, remind me of important dates, and essentially, free up my mental bandwidth for more critical thinking tasks. If you're also juggling many responsibilities at once, you can probably relate!

What Makes a Great Online Scheduling App

Finding the perfect online scheduling app can be like finding a needle in a haystack, but here are a few things to look for:


An app should be intuitive and easy to use. There's nothing more frustrating than fumbling around with complicated features when all you want is to schedule a meeting.

Integration capabilities

A good app should seamlessly integrate with other tools and apps you use. For example, it should sync with your Google Calendar, send you notifications on Slack, and so on.

Mobile compatibility

Let's face it, most of us are glued to our mobile devices. Therefore, having an app that works well on mobile is key to staying organized on the go.

Customer support

A helpful and responsive customer support team can be a lifesaver when you're dealing with technical issues.

The Evolution of Online Scheduling Apps

Online scheduling apps have come a long way over the years. I remember when they used to be simple calendars with a reminder function. Now, they've evolved into smart, sophisticated tools that not only help us manage our time but also collaborate with others, keep track of project progress, and even automate tasks.

Mobile applications have revolutionized the way we schedule our appointments.Mobile applications have revolutionized the way we schedule our appointments.

Comparison of Top Online Scheduling Apps of 2023

Here, we'll take a look at the top online scheduling apps of 2023 and discuss what makes them stand out. Included in our comparison is the ever-popular Meetme mobile app and a few other contenders that are worth considering.


Best known for its overall excellence in appointment scheduling, Meetme sets a high standard in the market. With a free basic plan and a premium option at $69 per month, the platform provides an accessible mobile app, unlimited reminders via SMS/email/push, and boasts a high conversion rate to online booking. It is especially compatible with team and cross-location companies. Users often praise its outstanding customer support and simplicity of use.

  • Best overall
  • Pricing: Free; $69 per month for premium features.
  • Key Features: Mobile app availability, unlimited reminders via SMS/email/push, high conversion rate to online booking, compatibility with team and cross-location companies.
  • Pros: Offers outstanding customer support, simple to use interface, provides a high conversion rate to online bookings, ideal for businesses operating across multiple locations.
  • Cons: Overabundance of features could be overwhelming for some users. Premium plan could be perceived as relatively expensive.

Square Appointments

Square Appointments is the ideal scheduling app for businesses focused on seamless payment processing. Priced at a competitive $29 per location, per month, this app integrates flawlessly with Square Payment. Among its key features are task management, recurring payments, a mobile app, and automated appointment reminders. While its free plan, recurrent appointments, and the ability to charge no-show fees are lauded, it falls short with limited payment options and minimal social media integration. Its premium plans can also be seen as relatively pricey.

  • Best for payment processing
  • Pricing: Free; $29 per location, per month.
  • Key features: Task management, recurring payments, mobile app, automated appointment reminders.
  • Pros: Integrated with Square Payment, offers a free plan, recurrent appointments, ability to charge no-show fees, affordable for businesses with multiple users due to per-location pricing.
  • Cons: Limited payment options and social media integration. Premium plans are relatively expensive.


Setmore distinguishes itself as the best option for unlimited appointments. At only $5 per user, per month, it offers unlimited appointments, a mobile app, recurring payments, class booking, and task management. Users appreciate the affordable premium plans, custom booking page on all plans, and class booking feature. On the downside, the Free plan only includes a maximum of 100 email reminders per month and customer service could be improved.

  • Best for Unlimited Appointments
  • Pricing: Free; $5 per user, per month.
  • Key features: Unlimited appointments, mobile app, recurring payments, class booking, and task management.
  • Pros: Affordable premium plans, unlimited appointments, custom booking page on all plans, class booking, and staff scheduling.
  • Cons: Maximum of 100 email reminders per month with Free plan, limited to two users on Premium plan, and the customer service could be improved.


Calendly excels as the go-to scheduling app for appointment booking via email. With pricing starting at a modest $8 per user, per month, it syncs with major email service providers and includes mobile app and task management features. Despite its popularity for appointment booking via email and survey creation capabilities, it lacks email reminders in the Free plan and could improve its customer service response time.

  • Best for Appointment Booking via Email
  • Pricing: Free; $8 per user, per month.
  • Key features: Syncs with major email service providers, group events, mobile app, and task management.
  • Pros: Appointment booking via email, ease of use, survey creation capabilities, and useful email templates.
  • Cons: No email reminders with the Free plan, slow customer service, lackluster free version, and not designed for recurring bookings.

Zoho Bookings

Zoho Bookings stands out for its comprehensive resource management capabilities. With a competitive price of $6 per staff, per month, it offers a rich array of features including email reminders, round-robin appointment allocation, time zone conversion, and group events. Despite its attractive pricing and hands-off bookings, the setup process can be confusing for some, and it offers limited options for CRM integration.

  • Best for Resource Management
  • Pricing: Free; $6 per staff, per month.
  • Key features: Email reminders, round-robin appointment allocation, time zone conversion, group events, and recurring events.
  • Pros: Competitively-priced premium plans, feature-rich, hands-off bookings, appointment qualification, and two-way calendar syncing.
  • Cons: Setup can be confusing, and there are limited CRM integration options.


Appointy shines when it comes to workflow automation. With a price tag of $19.99 per month, it allows automatic reminders, a mobile app, up to 100 appointments per month with the free plan, and unlimited services. However, users report occasional problems with premium versions and a steep learning curve. Moreover, most plans display Appointy ads.

  • Best for Workflow Automation
  • Pricing: Free; $19.99 per month.
  • Key features: Automatic reminders, mobile app, up to 100 appointments per month with a free plan, unlimited services, and task management.
  • Pros: Unlimited services, good customer support, simple appointment process, and gift certificates.
  • Cons: Problems with premium versions, steep learning curve, and most plans display Appointy ads.


Ideal for teams with schedulers, Doodle offers an intuitive scheduling experience for $6.95 per user, per month. With unlimited meetings, group polls, and video integrations, it simplifies the scheduling process. However, its drawbacks include the absence of appointment reminders, no recurring payments or appointments, and somewhat slow customer service.

  • Best for Teams with Schedulers
  • Pricing: Free; $6.95 per user, per month.
  • Key features: Unlimited meetings, group polls, video integrations, and unlimited booking pages.
  • Pros: Unlimited meetings, booking pages, and group polls. No displayed ads and offers multilingual support.
  • Cons: No appointment reminders, no recurring payments or appointments, slow customer service, and can be cumbersome to use. has carved out a niche in the medical scheduling field due to its HIPAA compliant platform. Priced at $8.25 per user, per month, it provides an admin app, a client app, and payment acceptance features. Despite its excellent compliance and customization options, the free plan is limited, and it can be overwhelming for beginners. Furthermore, it lacks direct integration with some popular platforms.

  • Best for Medical Offices
  • Pricing: Free; $8.25 per user, per month.
  • Key features: Admin app, client app, HIPAA compliant, and accept payments.
  • Pros: HIPAA compliance for secure patient information handling, admin and client apps, simple scheduling process, and highly customizable booking options.
  • Cons: Limited free plan, can be overwhelming for beginners, and lacks direct integration with some popular platforms.

These online scheduling apps streamline the booking process, thereby making the lives of business owners a lot easier. Each app offers unique features catering to different requirements. It's important to choose the one that fits your specific needs the best.

Hint: Keep an eye on the features that resonate most with your needs!

Deep Dive: Meetme Mobile App

Now let's take a closer look at one of the major players: the Meetme mobile app. It's packed with features designed to streamline your scheduling process, and has a user-friendly interface that makes it easy to manage appointments on the go. Its integration capabilities are impressive, syncing effortlessly with other productivity tools.

But, like any app, it has its drawbacks. For instance, its reminder feature can be a bit aggressive for my liking. But after playing around with the settings, I was able to customize the reminders to a level that suited me. All in all, Meetme provides a robust scheduling solution that caters to the needs of busy professionals.

Conclusion: Choosing the Best Online Scheduling App

Choosing the right scheduling app comes down to understanding your personal needs and workflow. All apps have their strengths and weaknesses, but the best one for you is the one that complements your work style and enhances your productivity.

Speaking from personal experience, switching to an online scheduling app has been a game-changer. It's like having a personal assistant that never takes a break. And who wouldn't want that?

Call to Action

So, why not give these apps a shot and find out which one works best for you? And don't forget to share your experiences. We'd love to hear your thoughts on the best online scheduling app for 2023. After all, sharing is caring!


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